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Proposal Submission Deadlines

All proposals must be electronically received via Cayuse SP by OSP s no later than 9:00 am five (5) business days before the sponsor proposal deadline date. This includes the following documents in final form:

  • Fully authorized proposal through the Cayuse SP system
  • Budget
  • Budget justification
  • Cost sharing request, if applicable
  • All supporting documentation from proposed subcontractors, if applicable
  • All other required documents per the solicitation
  • Completed grants.gov application (if submission is through grants.gov)
  • If submission is through NSF Fastlane or other electronic submission portals, all documents must be uploaded and access granted to the Office of Sponsored Programs
  • Draft copy of the project narrative

All parts of the proposal, except the proposal narrative, must be in final form five (5) business days before the sponsor proposal deadline date. If any of these are not in final form, your proposal is considered late.

A PI can continue to refine the draft proposal narrative, summary and reference, but it must be received in final form by OSP no later than 9:00 a.m. two (2) full business days before the proposal deadline date. This will allow OSP personnel to do a thorough review of your final documents prior to submission. If any errors are found, this allows plenty of time for corrections. This also allows sufficient time for the submission process. For example, grants.gov recommends that proposals are submitted 2-3 days prior to the official deadline to avoid any problems that the system may encounter. Many other electronic submission portals are recommending the same.

Proposals that Meet the Five Day Deadline

OSP personnel will do a thorough review of your proposal documents. This includes: budget, budget justification, supplementary documents, and comparison of project narrative against the RFP or program solicitation to assure all requirements have been met. Receiving the proposal within the deadline allows us to make appropriate corrections and work closely with the PI to assure the proposal is in the best shape possible prior to submission. These proposals will be given priority over proposals that arrive late.

Late Proposals

Proposals that do not meet the five (5) business day deadline (which includes submission of all final documents as listed above) will be reviewed as time allows. A proposal submitted late to OSP will not be given priority. If there is insufficient time for a complete review of a late proposal, OSP is not responsible for the compliance of the proposal documents.  In these cases, the PI will assume responsibility for the proposal being returned without review by the sponsor or any delays in award setup stemming from the late proposal.

Reminder: With Cayuse SP the five (5) business day deadline required by OSP is 5 days from the day the proposal reaches the OSP office, which is after it has been approved by all the departments and dean’s office associated with the proposal. It is the PI’s responsibility to allow sufficient time for this review to occur. Some dean’s offices require 24 hours to review and approve proposals (in addition to the 5 business days for OSP). We recommend that you check with your department heads and dean’s offices and plan accordingly.

Remember all parts of the proposal, except the proposal narrative must be in final form five (5) business days before the proposal deadline date. If any of these are not in final form, your proposal is considered late.

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