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Proposal Submission Deadlines

All proposals must be approved by departments(s) and college(s) in Cayuse SP and proposal documents received by OSP by 9:00 am five (5) business days before either the sponsor deadline or date the PI wishes to submit, whichever is earlier. The following documents must be included in final form:

                Received in Draft Form                 Received in Final Form
Project description / narrative Budget
Abstract / summary Budget justification
References Cost share approvals (if applicable)
Subcontractor documents (if applicable)
Any required documents per sponsor / solicitation guidelines (e.g. biosketch, facilities description, current & pending forms, etc.)

If the proposal submission is through an online portal (e.g. Fastlane, Grants.gov Workspace, NSPIRES, etc.) all documents must be uploaded and access granted to OSP.

All components of the proposal, except the technical documents, must be in final form five business days before the desired submission date. If documents are not in final form, the proposal is considered late.

PI’s may continue revising technical documents until 9:00 a.m. two (2) full business days before the indicated submission date at which time documents must be submitted to OSP in final form.

Proposals that Meet the Five Day Deadline

These deadlines allow OSP to provide assistance to faculty during the proposal preparation and submission process. Proposals that meet the five day deadline will receive a review of the budget, budget justification, and all proposal documents in accordance with the sponsor’s guidelines and/or program solicitation.

It is OSP’s desire to provide additional assistance to our faculty. OSP may be able to provide additional assistance based on the time proposal documents arrive in OSP and the current proposal volume within the office. These additional types of assistance could include, but are not limited to: initiating proposal in submission portal, making any needed revisions to non-technical proposal documents, revising the information or files already uploaded to a submission portal, liaise with external collaborators, etc.

Proposals that meet the five business day deadline will be given priority review over proposals that do not and the level of additional assistance is dependent on the amount of time provided to OSP.

Late Proposals

Proposals that do not meet the five business day deadline will be reviewed to the extent time allows. These proposals will not be given priority over proposals who adhered to the established procedure. If there is insufficient time for a complete review of the proposal, the PI will be responsible for actions taken by the sponsor for non-compliance.  Also, there may be delays in accepting awards and/or establishing accounts resulting from late proposals.