Sponsored program accounts will be set up once the university receives a fully signed contract, grant, or award letter from a sponsor. OSP will set up the award in Cayuse SP and forward to the Sponsored Projects Accounting (SPA) office. SPA is responsible for setting up the WBS element in the IRIS system. The IRIS system will generate an automatic e-mail that is sent to the PI and other identified individuals on that project alerting them of the WBS number.
An Advance Account (New WBS Element) can be requested prior to the signed award document being received from the sponsor. Advance accounts are normally requested for those projects that the PI and department head feel confident will be eventually awarded by the sponsor. The sponsored program account will be established in IRIS and released for posting.
The Controller’s Office has developed an online form that may be used to request an advance account.
The decision to begin incurring charges must be made based on the evaluation of the PI and department. If the proposal is not funded by the sponsor, then any charges to an Advance Account are the responsibility of the PI and the department, and all charges will be transferred to a non-sponsored program account.